Responsibilities

• Coordinate and perform daily related tasks, meetings, interactions with third-party vendors and suppliers
• Prioritize and coordinate administrative services for the company as it relates to supplies, equipment, security and maintenance services.
• Oversee and coordinate administrative procedures and review, evaluate and help implement new procedures as required
• Oversee the maintenance & purchasing of equipment and supplies
• Understand the needs of employees, identifies opportunities for engagement and provides recommendations
• Manage employee cell phones as it relates to hardware, travel packs, and invoicing
• Assist HR when needed, new hire onboardings and departures
• Track employee vacation, personal and sick days
• Manages and tracks vendor contract expiry dates / costs to ensure renewals are being processed and costs remain in-line with needs/ budget
• Update and maintain our internal intranet (Wiki)
• Purchasing gift vouchers for employees birthdays
• Assist finance in approval of vendor invoices
• Assist in project management as required
• Assist in Admin employee training and all aspects of employee engagement
• Manage inventory, including shipping and receiving
• Manage office desk bookings through our Matrix booking system, create reports
• Oversee and control the shipping and deliveries as it relates to staff
• Coordinate, organize and book company events
• Coordinate, plan and book for employee business travel / conferences such as accommodations, travel, dinners and expenses
• Creating Jira Vacation tickets
• Travel to conferences to assist throughout the conference. This might includes overnights at hotel, often a Sun-Fri,

Qualifications

• Previous office administration experience, or equivalent transferable skills
• University education, related training or equivalent experience
• Must have excellent communication and organizational skills as well as the ability to multitask
• Complete fluency in English, both written and spoken is essential
• Experience using MS applications and Jira would be an asset
• Effective project management skills
• Strong sense of initiative
• Strong understanding of business processes, operations, and organizational systems and structures
• Flexible, driven and team-oriented
• Ability to work under pressure, handle multiple tasks prioritize and meet tight deadlines
• Hard worker and a proactive problem solver – no job too big or small
• Professional with a friendly and positive disposition – Customer Service Oriented is a must
• Experience in events management is an asset
• Be able to travel occasionally

This is a fantastic opportunity to join a growing agency based in Halifax.

The company offers a competitive annual salary, employer paid premiums for Head and Dental benefits, RRSP contributions, wellness allowance and much more!

If this sounds like the ideal position for you then apply today!

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